COMPLIANCE

Ensure 100% compliance within a contract oriented risk management module including real-time audit trails

Reduce risk of non compliance with the proactive risk register

Capture and manage supplier KPI’s/SLA’s – measure performance against agreed targets

Auto audit scheduling, tasking and reporting features

As outsourcing continues to grow, compliance to the contract becomes more and more important which must be managed proactively.

Risk Assessment

Based upon the Australian Risk Guidelines this feature enables clients to assess the levels of risk associated to any element of the contract.

Each risk can be defined together with the proposed treatments to mitigate the risk

Risk levels are automatically generated based upon the likelihood and consequences of risk occurring before and after such treatment

Risk assessments can be captured multiple times for the same risk(s) in order to view trends over time

Special Conditions

Where non-standard terms and conditions are associated to a contract these can be recorded separately to promote visibility. Standard reporting features enable clients to review all contracts that have special conditions in place so that they are not overlooked and can be managed appropriately.

Compliance Document Library

Details of all insurances and securities associated to the contract can be recorded. The system will auto generate eAlerts to relevant internal and external stakeholders when documents/certificated are due to expire so that verification can be undertake to ensure relevant levels of compliance are maintained over time.

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PROJECTS

Use PROJECTS module in conjunction with the COMPLIANCE module to manage identified risks and reduce the risk of non-compliance of suppliers on projects.

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BUDGETS

The BUDGETS module manages all contract financial data, tracking contract changes, variations and adjustments, payment claims, managing extra works quotations.

Resources

CLIENT CASE STUDY – Open Windows tranforms contract and project management at WA Government, Dept of Finance, Building Management & Works

WHITEPAPER – The 12 Best Practices in Contract Management

BLOG – Prepare for the new Contract Terms Act coming this November

WATCH – Capital Works Project Management Demo

Ready to take control of your contracts?

Processing documentation that would have previously taken a staff member two to three days can now be completed in less than a day with the CONTRACTS Portal

Chris Allison, Projects and Contracts Coordinator Ballina Shire Council
Greater diligence in contract management attracts respect from suppliers and in turn is a catalyst for better supplier relationships which then lead to cost savings

Group Category Manager Stanwell Corporation
We regard Open Windows CONTRACTS as a key risk management tool and business information system for Council

Mick Ross - Manager Strategic Procurement City of Monash
Open Windows was chosen because of the mature state of the solution, it encompassed all the features that Cochlear required, without the need for customisation

Ray Jarman, Group General Counsel Cochlear
Open Windows CONTRACTS ensures all contract information and associated documentation is held centrally and is easily accessible. Electronic alerts enable our managers and staff to be automatically notified of upcoming contract insurance and/or license expiry in advance so relevant action can be taken. The information is kept up to date and contract renewals are not overlooked.

Morris Group Carol Clough
CONTRACTS is a functional and user friendly management tool which enabled the embedding of standard processes and workflows

Geoff Allison Iluka Resources
We chose Open Windows CONTRACTS not only for the complete solution approach, but also for their willingness to customise the product in accordance with the departments business needs and the ability to integrate with our finance and document management software

Tasmania Government - Department of State Growth
Open Windows have been fantastic. They are a results-focused team who tailored the software solutions that meet our needs. Their flexible, user-friendly system was implemented on budget, and to a very tight timeline

Mining Organisation

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