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PROCESSES

The flexibility to design a contract management process workflow that’s right for your business

  • Use workflows to match your business process not the systems
  • Improve compliance to procedure by guiding users through tasks
  • Identify bottlenecks and accountability through a clear audit trail
  • Integrate with any module in the Modular Procurement suite

Easily configure workflows to guide users through correct business processes, incorporating electronic approval requests, outstanding task notifications, direct screen navigation and more.

Design Workflows

Design a graphical process template to guide users through activities. The process can be set up to control and guide users through;

 

  • the order of task completion
  • the correct document templates
  • navigate to specific screens, and restrict progress until fields are complete
  • initiate electronic approval requests

Initiate Electronic Approval Requests

Enforce control and security of permissions by embedding approvals steps/ hold points into any task or stage within the workflow. The electronic approval request can be used based on Position or Role, and set up to trigger multiple approval steps globally or per workflow process.

Conditional & Timed Escalation Pathways

Incorporate pre-conditions and time limits into process tasks to automatically vary the workflow. Pre-conditions can be defined on $ value, type, category, risk level etc.

 

Approval requests can be automatically escalated if unapproved after x days.

 

Set a task duration to monitor planned and actual time frames for completion process.

Try integrating with..

SOURCING

Use SOURCING to gain compliance and governance to your sourcing processes. Ensure users follow correct processes, in the correct order, in a consistent manner, with the right templates/documents and correct authorities.

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WORD

PROJECTS

Set up workflows to guide users through components of project management such as project planning – ensuring all documentation is recorded and correct approval structures are followed, or to ensure correct reporting requirements are followed with automated task notifications.

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Resources

CLIENT CASE STUDY – Stanwell Corporation automates proactive contract compliance management with Open Windows CONTRACTS

 

 

WHITEPAPER – The 12 Best Practices in Contract Management

 

 

BLOG – What’s more important for you: contract management or contract integration?

 

 

WATCH – The Business Case for a Contract Management Solution

Ready to take control of your contracts?

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