SOURCING

Formulate a comprehensive acquisition strategy for your team that links business case, sourcing templates & supplier management

Save time and costs on procurement planning with single data entry

Standardise procedures with a template library

View a real-time audit trail of sourcing process, approvals & evaluations

Controlled access for secure management of your sourcing information

Your strategic sourcing approach begins here, streamline your pre-contract activities with your contract management with the SOURCING module.

Acquisition Strategy & Business Case Planning

Capture all requirements for your sourcing plan in central location. Define contract requirements, scope, budgets, timelines, stakeholders, teams, savings, business case details and risk assessments.

Document public notices, opening/closing times and personnel involved in each stage of the sourcing process.

Document Template Library

Securely store all pre-contract documents. Auto-generate pre-contractual documents from pre-approved organisational document templates such as;

Business cases

RFx Schedules

Addenda Notifications

Successful/Unsuccessful Letters

Online Evaluation

Evaluate your Tender submission online against pre-approved weighted criteria. Streamline your entire pre-contract phase with integration into the TENDERS module, saving you time through single data entry from source to contract.

Try integrating with..

TENDERS

Prepare your RFx within the SOURCING module and use the TENDERS module we portal to advertise your TENDER publicly or privately. With one click pull your Tender submissions back into your SOURCING module to begin evaluation.

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PROCESSES

Integrate with the PROCESSES module to match your sourcing process to a workflow. The workflow guides users through tasks set to ensure they follow correct procedure, use correct documentation, timelines, and enforces accountability and compliance.

Resources

CLIENT CASE STUDY – Open Windows Empowers Cochlear to Manage CONTRACTS Proactively

WHITEPAPER – The 12 Best Practices in Contract Management

BLOG – How to plan and execute and effective negotiation strategy

WATCH – The Business Case for a Contract Management Solution

Ready to take control of your contracts?

Processing documentation that would have previously taken a staff member two to three days can now be completed in less than a day with the CONTRACTS Portal

Chris Allison, Projects and Contracts Coordinator Ballina Shire Council
Greater diligence in contract management attracts respect from suppliers and in turn is a catalyst for better supplier relationships which then lead to cost savings

Group Category Manager Stanwell Corporation
We regard Open Windows CONTRACTS as a key risk management tool and business information system for Council

Mick Ross - Manager Strategic Procurement City of Monash
Open Windows was chosen because of the mature state of the solution, it encompassed all the features that Cochlear required, without the need for customisation

Ray Jarman, Group General Counsel Cochlear
Open Windows CONTRACTS ensures all contract information and associated documentation is held centrally and is easily accessible. Electronic alerts enable our managers and staff to be automatically notified of upcoming contract insurance and/or license expiry in advance so relevant action can be taken. The information is kept up to date and contract renewals are not overlooked.

Morris Group Carol Clough
CONTRACTS is a functional and user friendly management tool which enabled the embedding of standard processes and workflows

Geoff Allison Iluka Resources
We chose Open Windows CONTRACTS not only for the complete solution approach, but also for their willingness to customise the product in accordance with the departments business needs and the ability to integrate with our finance and document management software

Tasmania Government - Department of State Growth
Open Windows have been fantastic. They are a results-focused team who tailored the software solutions that meet our needs. Their flexible, user-friendly system was implemented on budget, and to a very tight timeline

Mining Organisation

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